Opportunity Information: Apply for PAS ZAF FY23 01
The 2023 U.S. Exchange Programs Logistics Management opportunity (Funding Opportunity Number PAS ZAF FY23 01) is a discretionary U.S. Department of State funding call issued by the U.S. Mission to South Africa, specifically through the U.S. Embassy in South Africa's Public Affairs Section. The main purpose is to select one or more grantees to provide end-to-end logistics management and operational support for participants in several U.S. government-sponsored exchange and scholarship programs administered in or through South Africa. Rather than funding the exchange programming itself, this opportunity focuses on the practical, on-the-ground coordination that makes these exchanges function smoothly and consistently across multiple cities and consular districts.
Under this opportunity, the selected grantee or grantees will work cooperatively with Public Affairs Sections at the U.S. Embassy in Pretoria and the U.S. Consulates General in Cape Town, Durban, and Johannesburg. That cooperative relationship is important because the funding instruments listed are grants and cooperative agreements, meaning the Mission expects active coordination and ongoing involvement in planning and execution. The logistics work supports participants connected to the Mandela Washington Fellowship, Fulbright Programs, the Community College Initiative Program, and the Opportunity Funds Program. Each program can involve different participant profiles, timelines, travel patterns, and support needs, so applicants are expected to pay close attention to program-specific requirements laid out in the full announcement.
A key feature of the solicitation is that applicants may propose to manage logistics for one program or multiple programs, but they must submit separate proposals and separate budgets for each distinct opportunity they are applying to cover. In other words, an organization that wants to handle logistics for, say, both Fulbright-related participants and the Mandela Washington Fellowship would need to treat those as two separate submissions rather than bundling them into a single combined proposal and budget. The full announcement is emphasized repeatedly, signaling that each program likely has different award start dates, performance periods, and funding limits, and applicants should align their proposed workplan, staffing, and cost assumptions accordingly.
The solicitation also highlights pandemic mitigation as a required planning element across all covered programs. Applicants are expected to build in measures such as single-room accommodations and COVID-related testing or other health protocols as applicable. This requirement affects both operations and budgeting because it can change lodging costs, transport arrangements, contingency planning, duty-of-care procedures, and the overall approach to participant safety and continuity of operations if public health conditions shift.
From a funding and awards standpoint, the opportunity lists an award ceiling of $120,000 and anticipates up to four awards, indicating the Mission may distribute responsibilities across multiple organizations and/or programs. The notice also states that funding is subject to availability, which is standard for government opportunities but also a reminder that awards depend on final budget allocations and approvals. The CFDA number associated with the opportunity is 19.022, and the activity category is listed as "Other," with further clarification expected in the full announcement.
Eligibility is described broadly as "Others" with additional details referenced in the full announcement, so prospective applicants would need to confirm whether their organization type and legal status qualify under the Mission's eligibility rules. Operationally, the submission process is straightforward: applications must be submitted by email to PretoriaGrants@state.gov. The opportunity was created on October 27, 2022, with an original closing date of December 21, 2022, which establishes the application deadline window for that cycle. Overall, the grant is designed for organizations that can reliably manage multi-site coordination, participant handling, vendor and booking processes, scheduling, and compliance-minded logistical support while working closely with U.S. Embassy and Consulate public diplomacy teams.Apply for PAS ZAF FY23 01
- The Department of State, U.S. Mission to South Africa in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "2023 U.S. Exchange Programs Logistics Management" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.022.
- This funding opportunity was created on Oct 27, 2022.
- Applicants must submit their applications by Dec 21, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $120,000.00 in funding.
- The number of recipients for this funding is limited to 4 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
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