Opportunity Information: Apply for DOS PTA 2019013
The 2019-20 U.S. Embassy Travel Logistics Support opportunity (Funding Opportunity Number DOS PTA 2019013) is a discretionary U.S. Department of State grant competition run by the Public Affairs Section (PAS) at the U.S. Mission to South Africa. It is structured as a cooperative agreement, meaning the selected organization would not simply receive funding and operate independently; it would work closely and continuously with U.S. Embassy public affairs staff to carry out the work. The core purpose is practical and operational: to provide end-to-end travel and related logistical support for official exchange programming that moves participants between South Africa and the United States.
The priority region and audience are clearly defined. Activities must take place in South Africa and the United States, and the work must be directed at South African audiences and participants. The supported travelers are participants in U.S. Diplomatic Mission to South Africa exchange programs, which typically include embassy-sponsored professional, educational, cultural, and leadership exchanges. The grantee is expected to coordinate directly with PAS offices across multiple locations in South Africa, specifically Pretoria, Durban, Cape Town, and Johannesburg, indicating that the travel needs may be nationwide and that the logistical support function must be able to operate across different cities and stakeholders.
The scope of work centers on managing the full set of logistics that make exchange travel possible, both before departure and after return. This includes arranging and paying for domestic travel within South Africa connected to exchange participation, along with any associated travel-related expenses. It also includes planning and supporting pre-departure orientations, which may require venue and service coordination, selection and payment of vendors, and covering participant overnight accommodation and meals when an orientation requires travel or multi-day attendance. In practice, this implies the grantee should be capable of coordinating schedules, booking services, handling payments, and ensuring participants receive clear instructions and support ahead of international travel.
A major component is handling international and in-country logistics for two directions of travel: South Africans traveling to the United States and, when applicable, Americans traveling to South Africa. Covered items can include international and domestic airfare, travel allowances, transportation from a participant's home city to the international departure city, and hotel and meals in the departure city when an overnight stay is necessary due to flight schedules or routing. The opportunity also allows for other program-related expenses tied to exchange participation, such as conference fees and per diem, whether incurred in the United States or in South Africa. Taken together, these elements point to a grant designed to function like a centralized travel management and participant support mechanism for embassy exchange programming, with flexibility to cover the common cost categories that arise during program implementation.
The work does not stop once the exchange travel ends. The solicitation also anticipates return and closeout logistics, including coordination of post-program debriefs and/or receptions for participants. That suggests the grantee may need to support reintegration activities that help participants reflect on outcomes, share learning, and maintain engagement with embassy programming after returning home, in addition to the more routine tasks of coordinating return flights and final travel reimbursements or settlements.
In terms of applicant eligibility, the competition is open to a range of organizational types: public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations both with and without U.S. 501(c)(3) status (as long as they are not higher education institutions in the nonprofit category). The awarding agency is the Department of State, U.S. Mission to South Africa, and the relevant CFDA number listed is 19.040. The opportunity was created on May 20, 2019, with an original application deadline of July 22, 2019. The funding parameters indicate a single expected award, with an award ceiling of $24,900, signaling a relatively small, targeted cooperative agreement intended to support a defined set of exchange travel logistics over the program period rather than a large multi-year program buildout.Apply for DOS PTA 2019013
- The Department of State, U.S. Mission to South Africa in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "2019-20 U.S. Embassy Travel Logistics Support" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.040.
- This funding opportunity was created on May 20, 2019.
- Applicants must submit their applications by Jul 22, 2019. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $24,900.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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